Back to Blogs Don't Miss These Important Steps in Your Staffing Process

Don’t Miss These Important Steps in Your Staffing Process

October 2, 2018 | Staffing Blog

Acquiring the staff you need to carry out the ideal workday seems to be a constant struggle no matter what industry you are in. You may find yourself in a good groove from time to time, but people are bound to move on to other things and replacing them can be challenging.

If you are becoming frustrated with staffing, you may want to consider revisiting your staffing process. With a sound staffing process in place, you will spend less time searching and more time getting work done. There are specific staffing process pillars that every staffing expert will tell you to include within your plan. We want to make sure you are aware of these and also give you a few extra ideas to consider that will help you make the best staffing decisions going forward.

Staffing Process Steps

Below are the basic steps that every hiring manager or business owner should follow if they wish to adequately go about staffing.

1. Assessing Manpower Needs

Based on the work that needs to be done, it should be fairly easy to estimate what your manpower requirements are. You can do this by using:

  • Workload analysis: Determining the various jobs being done and any existing organizational objectives.
  • Workforce analysis: Assessing the existing abilities of the current employees, what is missing, and how much manpower is necessary to fill this need.

2. Recruitment

Once you know what you are looking for, you will need to search for the right candidates and find a way to motivate your them to join your team. This is commonly done by:

  • Exploring the different sources available for finding new employees
  • Determining how dependable each of these sources are
  • Deciding which sources you wish to use
  • Inviting applicants from these sources to interview for the positions available

3. Selection

When selecting your new employee, it is often necessary to:

A. Perform a preliminary screening
B. Carry out an interview
C. Do reference and background checks
D. Decide on the employee you wish to hire
E. Require drug testing and any other necessary medical tests
F. Make the job offer
G. Set up the employment contract

4. Placement and Orientation

You will first need to place your new employee in the position of your choosing based on their abilities. Once this is done, they will need to be informed of the different facets of the position and company, such as:

  • The job they will be doing
  • The jobs others around them will be doing
  • The nature of the products being produced
  • Policies and rules

5. Training and Development

Once the new employee is properly informed about the position and company they are coming to work for they will need training. This includes a systematic procedure of imparting knowledge for a specific job. With a thorough and carefully planned out training process, an employee will be ready to do the job you hired them for efficiently.

6. Performance Appraisal

After the employee has had a chance to get started in their position, you will want to assess their performance and give them any feedback they require in terms of growth and success. If you observe that they are doing well, let them know. Inform them of what they are doing right and where they can do better. Without feedback, you are not giving the employee a chance to fix mistakes or feel a real sense of accomplishment within the job.

7. Compensation

In order to maintain a fair work environment and encourage your employees to stick with you, it is important that you assess your wage structure to ensure that everyone is getting the compensation they deserve.

Further Considerations

Trust us, we get it. This is a long list! Now that you have a proper outline for what it takes to properly handle staffing, consider the following thoughts so you can truly acquire and maintain the team you’re in need of.

  • What are your goals? Knowing your long-term business goals will help you to determine the talent you require to achieve them and if you have the capacity to adequately handle staffing in-house.
  • Should you be hiring full-time or temporary employees? Based on your industry, you may be in the position where you are doing work on a contractual basis. If this is the case, you may be better off hiring per project or maintaining a handful of permanent employees and taking on temporary employees as you need them.
  • Where are the gaps in your workforce? Before bringing more people onto your team, make sure you know what the missing pieces are. This will help you to determine where your true need is and only staff for what is necessary

And, at the end of the day, staffing companies are around for a reason. There is a lot that goes into an efficient hiring process. Lucky for you, Allegiance Staffing has this process down. We will apply decades of award-winning service experience to the implementation of your staffing solution. For more information on staffing and the different options you have, contact us here.