What Is A Data Entry Clerk?

November 16, 2021 | Career Blog

Whether you’re looking for part-time, full-time, or remote employment, you’ve probably seen a lot of job postings for data entry clerks. Many of these postings are for entry-level positions, so it looks like a good starting point for a new career or just some extra cash.

But what is a data entry clerk? What do they do? Is your current skill set enough to land the job, or do you need to improve it?

We will answer all of these questions and give you the information you need to determine if this is the right job for you.

What Does a Data Entry Clerk Do?

Data entry clerks are responsible for entering information into electronic databases. Your employer may also require you to check the information for accuracy and completeness, transcribe notes or audio files, create charts, and back up the information you’re entering.

Data entry clerks are required in several industries, and you may even find them under different job titles. These include, but aren’t limited to: transcribers, coders, typists, electronic data processors, coordinators, data specialists, and clerks.

You can typically earn between $15-$18 per hour in this position, but it can vary depending on your experience, location, and the industry.

What Skills Do You Need?

Just because they’re often entry-level positions doesn’t mean that data entry clerk jobs are for everyone. You’ll need several essential skills to have a good chance of success during your interview and on the job. Data entry clerks are often well-placed to move up to other market strategy positions, so it literally pays to hone your skills!

Fast Typing

The primary part of the job is inputting large amounts of data in as short a time as possible while remaining accurate. Most companies will expect typing speeds of 40-50 words per minute, but it’s not unheard of for an employer to ask for 70 words per minute or even faster.

You can use free online tools like the one at typing.com to find out how fast you are and even improve your speed.

Organization

If you’re going to get all of that work done, a fast typing speed alone won’t be enough. You also need to be well organized and have excellent time management skills.

Before you can start typing, you’ll need to plan out your day and prioritize your tasks. Possessing excellent organizational skills can make the difference between loving a data entry position and completely failing at it.

Accuracy

If it’s riddled with errors, it doesn’t do you or your employer any good to have all of the information entered on time. If a data entry clerk makes a mistake, that bad information will trickle down to every other employee who needs to use it.

You’ll need to be prepared to stay concentrated on your tasks, double-check your work, and pay very close attention to detail.

Basic Office Software

Data entry is a computer-based job, so you’ll need to know your way around standard office equipment and software. So, before you apply, make sure you’re computer savvy and can operate a printer, scanner, and copier.

Standard office programs such as Word and Excel are required for most of these positions, though your employer may have other programs such as a CRM (Customer Relationship Management) software.

Quick Learner

Since many of these jobs are entry-level positions, you’ll likely go through a training program to learn the workflow, software, and other requirements of the job. Employers love hiring fast learners who can pick up new software skills quickly.

Even after your initial training, technology is always changing. Be prepared to continue learning new software platforms throughout your career.

Excellent Communication

Whether you’re working remotely or in an office setting, you’re part of a team. You will be expected to communicate quickly and effectively through phone calls, email, video conferencing, and more.

Your communication skills are most important in your writing, as a data entry job will not forgive mistakes in spelling and grammar.

Get Started as a Data Entry Clerk Today

Now that you have a better understanding of what a data entry clerk is, it’s time to hone your skills and start searching for your next job.

Allegiance Staffing will be there for you every step of the way.